Privātuma politika

The purpose of the Privacy Policy is to provide a natural person – the data subject – with information about the purpose, scope, protection, and processing period of personal data at the time of data collection and during the processing of the data subject’s personal data.

SIA “GeoNovus Latvija” complies with the requirements of personal data protection regulatory acts and ensures that only the information necessary to achieve the objectives set out in the Privacy Policy is collected in each data processing process.

1. Information about the Controller

1.1. The personal data controller is the limited liability company “GeoNovus Latvija” (hereinafter – GeoNovus, unified registration No. 40103954620, legal address: Mārupes iela 20, Rīga, LV-1002).

1.2. Contact information for inquiries regarding personal data processing and reporting possible data protection breaches:
1.2.1. In writing: Mārupes iela 20, Rīga, LV-1002;
1.2.2. Via email: info@geonovus.lv or geo@geonovus.lv;
1.2.3. By phone: +371 26565104.

1.3. By using the contact information or addressing the legal address, one may inquire about personal data processing. Requests to exercise rights can be submitted according to the Privacy Policy.

2. Scope of the Privacy Policy

2.1. Personal data is any information about an identified or identifiable natural person.

2.2. The Privacy Policy applies to privacy and personal data protection regarding:
2.2.1. Natural persons – clients, business partners, employees, as well as third parties who receive or provide any information within cooperation (including contact persons, payers, etc.);
2.2.2. Users of the Controller's maintained website (hereinafter collectively referred to as Persons).

2.3. The Controller ensures the privacy and protection of personal data, respecting the rights of persons to lawful processing of personal data in accordance with the European Parliament and Council Regulation 2016/679 of April 27, 2016, on the protection of natural persons concerning the processing of personal data and the free movement of such data (hereinafter – the Regulation) and other regulatory acts in the field of privacy and data processing.

2.4. The Privacy Policy applies to data processing regardless of the form in which the data is provided and processed.

2.5. The Controller may establish additional rules for specific types of data processing, which will be communicated to the Person at the time of providing relevant data.

3. GeoNovus Processes Personal Data for the Following Purposes:

3.1. For the provision and administration of services:

3.1.1. Identification of the client when receiving and delivering instruments, issuing goods;

3.1.2. Appointment processing, reminders for instrument maintenance and software updates;

3.1.3. Sending invitations for presentations, seminars, and exhibitions;

3.1.4. Providing consultations;

3.1.5. Managing payments;

3.1.6. Debt collection from debtors;

3.1.7. Handling objections/complaints and quality control;

3.1.8. Preparation and administration of contracts with clients.

3.2. Selection of candidates and potential employees for evaluating their professional suitability for a position. The processing of personal data is based on legal grounds and the aim of concluding a contract.

3.3. Establishment and administration of employment relationships within employment legal frameworks.

3.4. Ensuring the provision of services and contract execution (preparation, conclusion, or amendment of contracts).

3.5. Advertising and distribution of services for commercial purposes.

3.6. Reviewing and processing applications, complaints, and claims.

3.7. Managing payments, debt recovery, financial and tax administration.

3.8. Website maintenance and improvement.

3.9. Providing information to government authorities and operational entities as required by law.

3.10. Compliance with binding legal regulations.

3.11. Organizational management, planning, and record-keeping of GeoNovus.

3.12. Other specific purposes, which will be communicated to the persons before data provision.

3.13. In all cases, GeoNovus processes personal data only to the extent permitted by the respective processing purpose.

4. How GeoNovus Obtains Personal Data

4.1. The information obtained about a person depends on the nature of the transaction. It also includes information provided during cooperation.

4.2. GeoNovus obtains data in the following ways:

4.2.1. The data subject (person) provides information directly, e.g., during communication, cooperation, service acquisition, contract conclusion, information request, or event participation.

4.2.2. While visiting the GeoNovus website, cookies may be used, which are disclosed during website visits.

5. Legal Basis for Personal Data Processing

5.1. Contract conclusion and performance – to execute a contract based on an application.

5.2. Compliance with legal obligations – to fulfill obligations or rights stipulated by law.

5.3. Consent of the data subject.

5.4. Legitimate interests of the Controller:

5.4.1. Conducting commercial activities;

5.4.2. Ensuring contract performance;

5.4.3. Retaining applications and requests;

5.4.4. Advertising products and services;

5.4.5. Sending communications related to contract execution;

5.4.6. Improving service quality;

5.4.7. Managing payments;

5.4.8. Protecting legal interests through legal proceedings.

6. Data Processing and Protection

GeoNovus ensures data security through modern technologies, considering privacy risks and implementing administrative, financial, and technical safeguards.

7. Data Retention Period

Personal data is retained as long as necessary to achieve the specified purposes unless longer retention is required by law.

8. Data Subject Rights

Persons have the right to:

Obtain information about their data processing;

Request data correction or deletion;

Withdraw consent for data processing;

Lodge complaints with regulatory authorities.

9. Changes to the Privacy Policy

GeoNovus may amend this Privacy Policy and will make it available in its office and on its website.

GeoNovus Latvija SIA, Board Member, Māris Knoks

Riga, December 2, 2024.